The Villagers Ski Club

Release of Liability and Hold Harmless Agreement

I, and all members of my family, fully understand that The Villagers Ski Club (hereinafter referred to as the "Club") acts only as a coordinator of any trips or other Club activities and is not a Seller of Travel Services as defined by Florida Statutes Chapter 559, as amended, or any similar Federal or State statute or regulation. As such, the undersigned, on behalf of him/herself and all members of his family, understands that the Club, as a trip coordinator, accepts no responsibility for the services or products of any person, ski area, airline, motor coach, hotel, insurance company, ski rental company, mountain resort or organization whatsoever rendering any of the services or accommodations being offered on any trip. Ski trip and other activity fees are based upon current tariffs and are subject to change without notice.

The Club accepts no responsibility, in whole or part, for any delay, delayed departure or arrival, missed air travel or other carrier connections, loss, damage or injury to person or property or any mechanical defect or failure of any nature whatsoever or for any substitution of lodging or a common carrier with or without notice or for any additional expenses occasioned thereby.

Neither the Club nor the Trip Leader assumes any responsibility or liability for any alterations or changes made to the published trip itinerary requested by or made by a member or a third party. The Trip Leader may assist with this type of request but will not be held liable for such changes. The member assumes all responsibility for all variations from the published trip. Baggage fees (and any other additional airline charges) are not included in trip price. The Club is not responsible for any flight changes that may be made. The Club is not responsible for any lodging issues, bed or room configurations and conditions. None of these items are in the Villages Ski Club's control and they are not included in the trip price

I/we fully understand the Club is a voluntary association run by volunteers only, who are not professionally trained in conducting ski trips or other Club activities. As such, by participating in any such trip of Club activity, I/we do not rely upon the expertise of any Director, Officer, Trip Leader, Activity Coordinator or any of the Assistants on any such trip. I and all members of my family hereby expressly acknowledge that snow riding and similar activities are inherently dangerous and we hereby acknowledge the hazards inherent to the sports of snow skiing and snow boarding and hereby assume all risk of injury or damage incident to such activity. As such, I/we hereby agree that I/we are solely responsible for our personal safety and conduct and that, as a participants, my family and I hereby jointly and severally absolve, release, waive and forever discharge any and all liability, claims or demands against The Villagers Ski Club, INC. and The Florida Ski Council, Inc., and any of its Officers, Directors, Agents, Trip Leaders and Assistant Trip Leaders which may arise out of or otherwise be related to any injury, damage or pecuniary loss by reason of any such Club membership or activity or participation in said organization.

In further consideration for the mutual benefit derived from the joint participation by membership in the club and participation in Club related activities, I/we fully understand that I am responsible for meeting all payment deadlines and obligations to the Club in a timely fashion. Should I/we miss any departure, I/we understand that I may not be able to recover any part of my/our trip or activity payment. Furthermore, I and my family members hereby agree that the Club shall not be responsible for either myself or any member of my family who is denied entry into any state, territory, province or country because of any prior criminal convictions, civil offenses or by reason of any rules or regulations propagated by the US Department of Immigration and Naturalization Services including, but not limited to, laws and regulations governing the issuance and renewal of US Passports and/or Travel Visas. Each member is responsible for knowing, understanding and meeting any TSA and passport requirements as well as any other travel requirements for international travel. Furthermore, I agree to indemnify and hold harmless the Club, its Officers, Directors, Agents, Trip Leaders and Assistant Trip Leaders from any and all loss for expenses incurred by or attributable in any way with any ski trip or other Club sponsored activity. I/we agree to abide by the By-Laws, Rules and Regulations of the Club and the Trip Leaders in connection with any trip or other Club activity.

The Villagers Ski Club COVID POLICY, 10/10/2021

The club requires travelers on all Club trips to fully comply with any vaccination or testing requirements set forth by the organizations that have jurisdiction over the travelers during any part of the trip, including government agencies, airlines, lodging properties, or restaurants. If you fail to comply, you will be fully responsible for any consequences and/or costs incurred, including those due to canceling off the trip, getting turned back at the airport or the destination, legal fees, changed travel plans, being denied participation in social events, and so on. The Club accepts no responsibility whatsoever for any penalties, deviations, or cancellations, whether financial or other, due to non-compliance with COVID related policies. Your trip leader(s) will keep you informed about the pertinent policies for your trip to the best of the Club’s ability, but you are responsible for both knowledge of and compliance with the local policies.

The Villagers Ski Club Non-Refundable Trip Policy

Cancellation Policy:
Once a trip has been booked, it is considered non-refundable. In the event that a member needs to cancel their trip for any reason, no refund will be provided. The Villagers Ski Club strongly recommends that members purchase travel insurance to protect themselves against unexpected circumstances that may prevent them from attending the trip.

Transfer Policy:
If a member is unable to attend a trip after booking, they may transfer their booking to another member. However, the transfer must be arranged by the member who booked the trip and is responsible for finding a replacement member. The Villagers Ski Club will not be involved in the transfer process. Any transfers must be approved by the trip leader.

Change Policy:
If a member needs to make a change to their booking, they may do so subject to availability and any additional costs associated with the change. Changes must be made at least 30 days before the trip start date.

By booking a trip with The Villagers Ski Club, members agree to this non-refundable trip policy.

Furthermore, should any dispute arise out of my Club membership or participation in any Club sponsored activity or trip, then both the Club and I agree to submit any such dispute for resolution to binding, mandatory arbitration before the American Arbitration Association (AAA) to which we agree that the then current edition of the Commercial Rules of Arbitration of AAA shall apply. Each Party shall bear their own cost and expenses incident to said arbitration proceedings. I/we further agree that the Venue for such arbitration proceedings shall be Sumter County, Florida, unless otherwise agreed in writing by the parties I/we further agree that Florida law shall apply to any dispute arising out of or incident to this Agreement.


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